Dance event in the park

The Planning Your Event guide has been designed to provide guidance for people to set up and run an event in Hounslow, this advice should be considered when arranging any type of event, the pack gives general advice regarding the safety considerations when arranging any type of event.

Applying to Hire a Park or Open Space in Hounslow

In order to hold an event in a park or open space in Hounslow you will need to complete the online Event Application Form at:

Online application form

London Events ToolKit

The London Events Toolkit is a practical resource to help Londoners run a successful and well planned event in the capital. It combines an essential set of principles, standards and guidelines with clear, concise information to help organisers deliver safe, well managed and high quality events. The website is full of useful information for every aspect of an event from planning to marketing, budgets to evaluations, visit

You are required to provide the following with your application

  • Application fee
        - The application fee for a Commercial, Charity, Corporate or Private outdoor event = £102.70 + VAT
        - A Community event will receive an automatic 50% discount on the application fee = £51.35 + VAT
        - A Charitable event which is run by a community group, advocate or individual who is raising money for the charity will also automatically receive a 50% discount on the application fee = £51.35 + VAT
  • Lost Child and Vulnerable Adult  Policy
  • Proof of Public Liability Insurance
  • Important documentation  (Please refer to checklist and guidance in Section 2 of the application)

Marketing Support and Opportunities

This guide is designed to help and support you market your event. The factsheet has useful contact details, website links and tips from press releases to print, twitter to timescales. It is an overview guide for events of all scales and sizes.

Marketing Your Event 2014 (PDF) | For help with files and downloads click here

Completed application forms

Forms must be submitted according to the following timescales prior to the proposed event, in order for applications to be considered:

  • An event with attendance of 0-499 requires a minimum of 2 months notice
  • An event with attendance of 500-4,999 requires a minimum of 4-6 months notice
    Please note if the event includes the sale of alcohol, major funfair rides and have an impact on traffic, generate noise or potential disruption a minimum of 6 months notice is required.
  • An event with attendance of 5,000 and above requires a minimum of 8 months notice

In some cases applications may be accepted with less notice, but this is at the discretion of the Events Team and is unlikely during busy periods. Your application will provide the Events Team with an overview of your event and does not constitute a complete application on its own, supporting information must also be provided.   You will need to meet all the planning requirements, obtain all necessary licenses and submit adequate Events Plans for approval.

Contact us

For all enquiries please email the Events Team at or call 0845 456 2796

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